Free for Mechanics & Repair Shops
Free Mechanic Invoice Template & Work Order Form
Stop using spreadsheets and paper repair orders. Get a free auto repair invoice template that tracks customers, equipment, parts, labor, and shop supplies — built for diesel, heavy-duty, and truck repair shops.
Most Mechanic Invoice Templates Are Just Bad Spreadsheets
You've seen them. A Word doc with a table, or an Excel file where one wrong keystroke breaks the formulas. They don't track anything, they don't connect to anything, and they look like they were made in 2003. Your work is professional. Your repair order forms should be too.
No Customer History
Spreadsheet templates start from zero every time. No record of past jobs, no way to look up what you did on a truck six months ago. Every invoice is a blank page.
Manual Math, Manual Mistakes
Tax calculations, shop supplies, labor totals — you're doing it all by hand. One wrong cell and your auto repair invoice is wrong, or worse, you're leaving money on the table.
Zero Reporting
How much revenue did you do last month? Which customers owe you money? A spreadsheet can't tell you. You need a system that actually keeps score.
More Than a Template. It's a Real Work Order & Invoice Tool.
ShopView gives you a free work order and invoicing app that actually works the way a shop works. Create mechanic work orders, build professional invoices, track customers and equipment — all without touching a spreadsheet.
Customer Tracking
Every customer has a profile. See their full job history, outstanding balances, equipment, and contact info in one place. No more digging through folders or filing cabinets.
Asset & Unit Tracking
Track every truck, trailer, and piece of equipment by unit number, VIN, or however you identify them. See the full repair history on every asset you've touched.
Professional Invoices
Clean, itemized auto repair invoices with your shop name, logo, parts, labor, and totals — formatted the way customers and fleets expect to see them.
Tax & Shop Supplies
Set your tax rates and shop supply fees once. They get applied automatically to every invoice. No more forgetting to charge shop supplies or calculating tax by hand.
Reports That Matter
See your revenue, outstanding invoices, top customers, and job counts at a glance. Know exactly where your shop stands without tallying anything up yourself.
Work Orders First
Start with a work order, add parts and labor as the job progresses, then convert it to an invoice when you're done. That's how a real shop operates.
Built for Every Type of Repair Shop
Whether you're a one-person mobile mechanic or a multi-bay diesel shop, ShopView's free work order and invoice forms handle it.
Diesel & Heavy-Duty Shops
Truck repair invoices with parts, labor, and shop supplies built in.
Auto Repair Shops
Professional auto repair invoice templates for any general mechanic shop.
Mobile Mechanics
Create and send invoices from anywhere. No office needed.
Fleet Maintenance
Track repair orders across an entire fleet with full asset history.
Why Is This Free?
Because we know what happens when shop owners try our tools — they stick around. The free plan gives you real work orders and invoices with no time limit and no credit card. If your shop grows and you need scheduling, inventory, integrations, or multi-tech support, we're here. But there's no pressure and no bait-and-switch.
You'll never lose access to your data. You'll never hit a surprise paywall on something that used to be free. We'd rather earn your business the honest way.
Frequently Asked Questions
What should a mechanic invoice include?
A professional mechanic invoice should include your shop name and contact information, the customer's name and details, vehicle or equipment identifiers (VIN, unit number, mileage), an itemized list of parts with costs, labor lines with hours and rates, shop supply charges, applicable taxes, payment terms, and the total amount due. ShopView handles all of this automatically on every invoice.
Is ShopView's work order and invoice app really free?
Yes. The free plan includes unlimited work orders and invoices, customer and asset tracking, tax and shop supply settings, and basic reporting. There's no credit card required, no time limit, and no feature lockout. Paid plans are available if you need advanced features like scheduling, inventory management, or multi-technician support.
How is this different from a mechanic invoice template in Excel or Word?
A spreadsheet template is a static document that you fill in manually every time. It doesn't track customers, remember past jobs, calculate taxes automatically, or generate reports. ShopView is a real application — your data is saved, searchable, and connected. You can look up any customer's full history, see what you've done on any unit, and know exactly how much revenue your shop has generated.
Can I use this for truck repair and heavy-duty invoicing?
Absolutely. ShopView was built specifically for heavy-duty and diesel repair shops. The work order and invoice system handles the complexity of truck and trailer repair — multiple units per job, detailed parts lists, labor by task, shop supplies, and fleet billing. It's not a generic template adapted for mechanics. It was designed for this industry from day one.
How do I create a work order and convert it to an invoice?
In ShopView, you create a work order by selecting a customer and unit, then adding parts and labor lines as the job progresses. When the repair is complete, you convert the work order to an invoice with one click. All parts, labor, shop supplies, and tax are carried over automatically. You can then print, email, or share the invoice with your customer.
Do I need to download or install anything?
No. ShopView is a web-based application that runs in your browser on any computer, tablet, or phone. There's nothing to download, install, or update. Just create your free account and start building work orders and invoices immediately.
Ditch the Spreadsheet. Start Invoicing for Free.
Join hundreds of heavy-duty shops using ShopView to create professional mechanic invoices, track repair orders, and get paid faster.